Employment identity and dates
Keep the signed contract, offer letter, work permit, employee ID details, joining confirmation, resignation or termination letter and last-working-day confirmation.
Pay and settlement records
Save payslips, bank statements, WPS-related records available to you, commission statements, expense approvals and the final settlement worksheet.
Leave and attendance
Download the leave ledger, approvals, cancellations and relevant attendance corrections. Record any unpaid-absence classification.
Communications and property return
Keep emails or messages about notice, payment dates, handover, equipment return and disputed deductions. Export them in a readable format with dates.
Questions to ask HR or payroll
- Which document proves the start and end dates?
- Which record proves the wage basis?
- Can the leave balance be independently reconstructed?
- What supports or challenges each deduction?
- Do I have proof of amounts already paid?
Frequently asked questions
Can I keep company emails?
Preserve employment records relevant to your own claim lawfully. Do not take unrelated confidential or personal data.
Are screenshots enough?
Screenshots can help, but complete exports or documents with dates and context are stronger where available.
Should I translate documents?
Use the format requested by the relevant authority and keep the original versions.
Official sources used
Rules can change and facts can be disputed. Review the source that applies to your jurisdiction and current circumstances.