Identify what the signature confirms
Check whether you are confirming receipt of money, accuracy of the calculation, return of property, cancellation consent, resignation terms or release of future claims.
Compare the amount with the payment
Do not sign that an amount was received if it has not reached the agreed payment channel, unless the document clearly records a future payment arrangement you accept.
Mark disputed items
Ask for a version that distinguishes undisputed payment from disputed deductions or claims. Avoid handwritten changes unless both parties acknowledge them.
Keep a complete copy
Save the signed document, attachments, settlement worksheet and proof of payment. A photo of only the signature page may omit important terms.
Questions to ask HR or payroll
- Am I confirming receipt or only calculation?
- Does this waive disputed or unknown claims?
- Is the payment already credited?
- Are all attachments included?
- Can I receive a copy before and after signing?
Frequently asked questions
Must I sign to receive final settlement?
The practical situation can vary, but you should understand the document and seek appropriate advice before giving a broad waiver.
Can I write that an amount is disputed?
Ask whether the employer will record the reservation clearly. The legal effect of amendments may require advice.
Is a digital signature different?
The medium does not remove the need to read the full text and retain a complete copy.
Official sources used
Rules can change and facts can be disputed. Review the source that applies to your jurisdiction and current circumstances.